https://JOBS.COMPASSCGROUP.COM/ en-us
Overview: 

We are seeking an exceptional Executive Assistant to support the VP of Global Supply Chain. This opportunity requires a polished professional who thrives in a fast-paced, dynamic environment and is motivated by the opportunity to impact across the organization. More than an administrative partner, the Executive Assistant will serve as a trusted extension of the VP of Global Supply Chain. anticipating needs, taking initiative, and creating leverage so the VP Global Supply Chain can focus on the most critical priorities. In addition, this role provides the opportunity to influence and support other administrative staff, encouraging teamwork, fostering collaboration and building a collegial, collaborative environment. This position is highly cross functional and global in scope, requiring the ability to navigate multiple time zones, cultures and priorities.

What You’ll Do:

• Serve as the right-hand; anticipating needs, taking initiative, and creating leverage so the VP Global Supply Chain can focus on critical priorities.
• Orchestrate complex scheduling, travel, communications, and team preparation with discretion, accuracy, and efficiency.
• Serve as a trusted liaison for the VP Global Supply Chain with senior leaders and external partners – ensuring seamless preparation and execution of meetings while representing the client with professionalism, poise and executive presence.
• Partner in building and sustaining company culture by supporting offsites, events, and initiatives that strengthen engagement across our client's global sites.
• Support the VP Global Supply Chain and fellow administrative professionals in leveraging digital tools—including emerging technologies like AI—to drive efficiency and unlock new ways of working.
• Draft, review, and refine communications, presentations, and reports with clarity, accuracy, and professional polish.

]]> Thu, 05 Mar 2026 00:00:00 PST

10+ years of experience supporting senior executives in complex, global, or high-growth organizations.

A reputation for being proactive, kind, and highly attuned to anticipating the needs of executives.

Demonstrated success managing interactions with senior leadership teams.

Exceptional organizational skills with the ability to manage multiple, shifting priorities in high-pressure environments.

Superior written and verbal communication skills, with executive-level polish.

Strong problem-solving ability and creativity in approaching challenges.

Experience mentoring or leading administrative professionals.

Proven fluency with modern digital tools and platforms; comfort guiding others in navigating emerging technologies. ]]> 0
Overview:
Join a pioneering force in biotechnology and play a pivotal role in advancing life-changing medical innovations. Our client, a leading biotech company renowned for its groundbreaking medicines and robust development pipeline, is seeking a highly skilled Senior Administrative Business Partner to support their executive team and drive operational excellence. This is your opportunity to contribute to a mission-driven organization at the forefront of healthcare innovation, providing strategic administrative support that ensures seamless leadership and impactful projects.

What you’ll do:

• Provide expert-level management of complex calendars, scheduling across multiple time zones, and facilitating high-level meetings, including large internal and external events.
• Manage relationships with internal teams and external partners, maintaining confidentiality and professionalism at all times.
• Lead the planning, coordination, and execution of internal meetings, team offsites, webinars, and large-scale events with advanced technological support.
• Collaborate on agenda creation, presentation materials, and post-meeting follow-up to ensure clarity and efficiency.
• Oversee digital communication platforms such as departmental websites (gSites, Spaces), newsletters, and content updates.
• Coordinate logistics for moves, space planning, and vendor engagements, including contracts and payment processing.
• Support the candidate interview process, onboarding, and administrative components of talent acquisition.
• Assist in organizing team-building activities, workshops, and training sessions to foster a collaborative and productive environment.
• Independently maintain organizational charts, manage content on various digital platforms, and ensure all logistical elements of the department operate smoothly.

]]> Thu, 26 Feb 2026 00:00:00 PST Required Skills:

• 5-7 years of experience in administrative, operations, or project management roles, preferably within the pharmaceutical or biotechnology sector.
• Demonstrated success supporting senior leaders and managing multi-faceted projects.
• Exceptional organizational skills with a high degree of accuracy and attention to detail.
• Advanced proficiency in Google Suite (Gmail, GCal, GSheets, GSlides) and Microsoft Office (PowerPoint, Excel, Word).
• Familiarity with enterprise collaboration tools such as cSuite, Trello, Zoom, and Webcasting technologies.
• Strong interpersonal skills and ability to handle sensitive information with discretion and confidentiality.
• Capable of multitasking, prioritizing, and working independently with minimal supervision.
• Excellent communication skills sufficient to draft professional correspondence and facilitate cross-functional collaboration.

Nice to Have Skills:

• Experience working within the biotech or pharmaceutical industry.
• Familiarity with the organizational structure and systems.
• Ability to train team members on digital tools and platforms.
• Event planning experience, especially with multi-location or high-tech virtual events.

Preferred Education and Experience:

• Bachelor’s degree or equivalent work experience.
• Previous exposure to supporting executive leadership in a fast-paced, high-growth environment.

Other Requirements:

• Willingness to support occasional travel for team offsites and events.
• Compensation familiarity and experience in managing contracts and vendor relationships.

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Role Summary

I am seeking a Senior Administrative Business Partner to support our dynamic and fast paced NeuroImmunology Team within the Commercial organization. This role is critical to driving operational excellence and ensuring teams are positioned to achieve key business milestones.

Job Responsibilities:

• Expertly manage complex calendars and shared drives using Google Suite
• Navigate IT systems with ease
• Maintain relationships with internal/external stakeholders and vendors with a high degree of confidentiality
• Collaborate with Admin team to plan and coordinate mid- to large-scale internal meetings and Ocrevus team onsite / offsites
• Support logistics for meetings with external partners, including preparation and follow-up
• Lead execution of internal events requiring virtual platforms and advanced tech setups
• Contribute to meeting materials, agendas, note-taking, and follow-up actions
• Support recruiting logistics, including candidate hosting, interview coordination, and onboarding
• Plan and manage team-building events, workshops, and training coordination
• Handle vendor and speaker engagements, including contracts and payments
• Maintain department org charts and assist in special projects as needed
• Comfort with application of AI in enhancing administrative tasks
• Coverage for team OOO, may include additional scope

Functional Responsibilities:

• Support contracting processes and ensure timely agreement execution
• Coordinate key meetings and events (e.g., planning workshops, field meetings)
• Assist with planning and logistics for team offsites and network calls
• Support onboarding of new team members

]]> Tue, 03 Feb 2026 00:00:00 PST

Comfort with MyBuy Required

5-7 years of administrative, operations, or project management experience (pharma/biotech experience preferred)

Strong track record supporting senior leaders

Proactive, organized, and able to prioritize and execute tasks independently

Collaborative mindset with experience working cross-functionally

Trusted with confidential information and exercises sound judgment

Detail-oriented with high standards for accuracy

Skilled in Google and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.)

Bachelors degree or equivalent experience preferred ]]> 0 Our client provides advanced spatial molecular biology solutions to support life sciences research.
 

Overview:

Join our client as a Administrative Services Coordinator and become a vital part of our dynamic Operations, Health, and Safety team. In this role, you'll be the backbone of our daily office operations, ensuring everything runs smoothly to support our innovative projects. If you thrive in fast-paced environments, excel at multitasking, and enjoy collaborating with diverse teams and vendors, this is your chance to make a meaningful impact in a growing organization.


What You’ll Bring to the Table:

• Proven ability to independently prioritize and manage multiple tasks and projects with competing deadlines
• Strong communication skills, both written and verbal
• Excellent organizational skills with keen attention to detail
• Proficiency in Microsoft Office Suite
• Ability to handle highly confidential information with discretion
• Ability to lift up to 50 pounds regularly and travel between multiple buildings as needed

Additional Skills That Would Shine:

• Experience supporting office management or administrative functions
• Experience in facilities maintenance, reception duties, or vendor coordination
• Basic inventory management skills
• Customer service orientation and interpersonal savvy

]]> Wed, 28 Jan 2026 00:00:00 PST Preferred Education and Experience:

• High School Diploma or equivalent
• Minimum of two years supporting office administration or related functions

Other Requirements:

• Reliable transportation to travel between multiple sites
• Ability to assist with tasks such as catering, mail sorting, supply management, and front desk reception

]]> 0 Our client is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions. They are among the world's leading biotech companies, with multiple products on the market and a promising development pipeline.

Key Responsibilities:

• Proactively manage and coordinate complex calendars, meetings, and travel logistics for senior management
• Plan and execute large internal meetings, team offsites, and workshops across multiple locations
• Serve as a trusted partner, handling highly sensitive information with confidentiality
• Develop and process contracts, purchase orders, and expense reports
• Assist with candidate interviews and onboarding processes
• Manage departmental digital platforms such as gSites, Slack, websites, and newsletters
• Draft professional communications on behalf of leaders and teams
• Support project management initiatives, including Quality Compliance & Clinical Capabilities (QC3)
• Lead the planning and execution of team events, ensuring seamless logistics and engagement
• Build and maintain strong relationships with internal and external stakeholders

]]> Tue, 27 Jan 2026 00:00:00 PST Required Skills:

• 5-7 years of relevant administrative, operations, or project management experience, preferably within the pharmaceutical or biotech industry
• Exceptional organization and multitasking abilities
• Proven experience supporting senior leaders and managing confidential information
• Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word) and collaboration tools (gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM)
• Strong verbal and written communication skills
• Ability to work independently, exercise sound judgment, and prioritize effectively
• Demonstrated accuracy and meticulous attention to detail
• Familiarity with project management support and cross-functional coordination

Nice to Have Skills:

• Experience with digital content management and internal communication platforms
• Prior exposure to clinical development or biotech environments
• Ability to provide training on collaboration tools and software

Preferred Education and Experience:

• Bachelor’s degree or equivalent industry experience
• Experience working with senior executives and diverse teams in a hybrid work environment

Other Requirements:

• Must be available to work in a hybrid model (three days in the office, with anchor days Tuesdays & Thursdays)
• Ability to adapt to evolving priorities and handle complex logistical tasks

]]> 0 Are you passionate about advancing healthcare through innovative technology? We’re seeking a dynamic R&D Project Coordinator to play a pivotal role in bringing cutting-edge medical diagnostic products to life. In this vital position, you will ensure the successful planning, execution, and documentation of R&D projects, supporting our client’s mission to improve patient outcomes worldwide. If you thrive in a fast-paced, collaborative environment and have a knack for managing complex projects, this is your chance to make a meaningful impact.

What You’ll Do:

• Facilitate on-time delivery of project documentation and deliverables in line with product development and design change protocols.
• Support project teams with meticulous planning, scheduling, and tracking to ensure milestones are met.
• Manage project documents to guarantee completeness, consistency, and compliance with quality system standards.
• Interface with engineering teams and other functional groups, including vendors and consultants, to coordinate project activities.
• Collaborate on change control processes, ensuring seamless integration across project phases and organizational departments.

]]> Fri, 23 Jan 2026 00:00:00 PST Required Skills:

• Over 3 years of experience with a Bachelor of Science degree, or 1 year with a Master’s degree.
• Proven project management or project coordination experience.
• Familiarity with Electronic Document Management Systems (EDMS).
• Strong stakeholder management skills, with the ability to coordinate interests across multiple teams.
• Excellent organizational skills and attention to detail.
• Positive, self-motivated attitude with a proactive approach to work.
• Adaptability to changing priorities and project scopes.

Nice to Have Skills:

• Experience working within regulated industries such as medical devices or pharmaceuticals.
• Background in engineering or related technical fields.
• Knowledge of change control procedures and documentation standards.
• Exposure to cross-functional collaboration with vendors and external partners.

Preferred Education and Experience:

• Bachelor’s degree in Engineering, Life Sciences, or a related field.
• Minimum three years of experience in project coordination within a technical or regulated environment.
• Experience managing multiple stakeholders in fast-evolving projects.

Other Requirements:

• Ability to interface effectively with engineering and cross-disciplinary teams.
• Willingness to engage with external vendors and consultants as needed.
• Knowledge of industry standards and regulations relevant to medical devices or diagnostics is advantageous.

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Position Structure and Reporting:

This position directly supports the Head of Global Pharmacovigilance. The Senior Administrative Assistant is positioned at the core of departmental activities, requiring sound judgement, discretion, and the ability to effectively engage with stakeholders across departments. As a central point of contact, the assistant facilitates communication and supports a wide range of operational and project-based needs.

Primary Responsibilities:

• Proactively schedule and organize meetings and conference calls, ensuring availability of all participants, reserving meeting spaces, arranging technical setup, coordinating catering, preparing materials, and recording minutes as needed. The assistant must anticipate and resolve scheduling conflicts to ensure meetings are productive and well-attended.
• Oversee logistics for offsite meetings, including hotel and restaurant bookings, catering arrangements, and planning team-building
• activities. This responsibility involves thorough research, negotiation, and organizational skill to deliver seamless events in line with departmental objectives.
• Arrange all business travel in accordance with company policy, managing flight, accommodation, and transportation bookings while adhering to budgetary and compliance requirements and considering traveler preferences.
• Prepare and process expense reports accurately and promptly using systems such as Concur, ensuring full documentation and timely reimbursement.
• Monitor and replenish departmental supplies, ensuring availability of materials necessary for daily operations.
• Serve as the point of contact for IT-related issues, facilitating timely resolution and supporting ongoing productivity for GPS team members.
• Actively participate in GPS meetings, both on-site and off-site, contributing to effective communication and operational continuity.
• Maintain and coordinate calendars for GPS leadership and the broader department, preparing for and supporting team and staff meetings.
• Submit and track department contract requests within the contract management system, ensuring accurate status monitoring.
• Monitor and reconcile departmental invoices, ensuring financial accuracy and timely payments.
• Develop and maintain departmental project trackers and spreadsheets, follow up on deliverables, and synthesize information for status reporting.
• Organize and maintain departmental files within the document management system, ensuring accessibility and safeguarding institutional knowledge.
• Regularly update departmental contact lists and organizational charts to reflect changes and facilitate efficient communication.
• Ability to manage multiple tasks and priorities in a fast-paced, deadline-driven environment while maintaining attention to detail.
• Advanced knowledge of Microsoft Office Suite, Concur, SharePoint, and other business tools required for efficient workflow.
• Strong written and verbal communication skills to foster professional interactions with internal and external partners.
• Commitment to meeting deadlines and ensuring thorough, accurate, and compliant work products.
• Demonstrated ability to work independently, quickly learn new tasks, and proactively anticipate departmental needs.

]]> Mon, 27 Oct 2025 00:00:00 PDT

Minimum five years’ administrative experience, preferably in the biotechnology or pharmaceutical industries.

Experience supporting pharmacovigilance functions is highly desirable. ]]> 0