Senior Manager/ AD Event Planner

South San Francisco, CA 94080

Posted: 09/07/2017 Employment Type: Direct Hire Job Number: 3279

Primary Objective of Position

The AD/Sr. Manager, will collaborate with cross functional team including Marketing, Sales and Medical Affairs to ensure flawless execution of Company’ s Medical Congress/conference and sales meeting strategy.  The Event Planner participates actively in Company’ s conference and meeting efforts and will be instrumental in defining overall meeting success. 


Major Duties/Responsibilities
  • Leads the organization and coordination of Company Commercial and Medical Affairs representation at major medical conferences
  • Create alignment amongst cross functional team on strategy and opportunities at conferences
  • Collaborate with Sales Management to organize and manage national and regional sales meetings
  • Coordinate and execute on agendas, timelines and action items to ensure events are successful
  • Coordination and execution of the conference/meeting registration, housing and ad hoc meeting requests for participants
  • Coordinates the shipping, receiving and construction of booth, meeting supplies, signage and equipment
  • Evaluate and recommend vendors and venues according to industry standards and stakeholder requirements
  • On site for execution and management of on-site meetings and events
  • Budget responsibility may include initiating purchase orders, check requests, honorariums and generating monthly reports on expenditures against budget
  • Produces pre-event preparation communications and post-event analysis including event metrics.
  • Interacts regularly with key stakeholders. Understands their requirements for various events and takes a pro-active approach to accomplish tasks.
  • Other duties as assigned.


Skills & Abilities
  • Demonstrated excellence in events management/planning/coordination, negotiating vendor contracts, and managing vendors
  • Ability to manage multiple, simultaneous, complex projects
  • Customer service focus and history of establishing effective working relationships with a diverse range of internal and external key stakeholders
  • Excellent communication and problem-solving skills
  • Proficiency in Microsoft Office applications
  • Ability to self direct projects and work with little supervision.
  • Demonstrated values-based skills and strong work ethic.



Education & Professional Experience

  • Education

Bachelor’s degree in business, science or related field.

  • Experience
  • 5-8 years of experience working with oncology markets in the pharmaceutical or biotech industry with three plus years experience in event planning/management.
  • Vendor management with prior experience with event logistics vendors required.
  • Experience with or exposure to both US and ex-US commercial and medical affairs requirements.
  • Experience in oncology preferred.
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