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Senior Administrative Business Partner

South San Francisco, CA 94080

Posted: 06/03/2025 Employment Type: Contract Industry: Administration Job Number: 12178 Pay Rate: $22.00 - $40.00 Remote Friendly: Onsite

Job Description

Our client is a leading biotechnology company that discovers, develops, manufactures, and commercializes medicines to treat patients with serious or life-threatening medical conditions.


Role Summary:
  • We are seeking a Senior Administrative Business Partner to support our dynamic and fast paced Therapeutic Areas Squad within the Commercial organization. This role is critical to driving operational excellence and ensuring teams are positioned to achieve key business milestones.

Job Responsibilities:
  • Expertly manage complex calendars and shared drives using Google Suite.
  • Navigate Company IT systems (e.g., cSuite, collaboration tools) with ease.
  • Maintain relationships with internal and external stakeholders with a high degree of confidentiality.
  • Plan and coordinate mid- to large-scale internal meetings and team offsites.
  • Support logistics for meetings with external partners, including preparation and follow-up.
  • Lead execution of internal events requiring virtual platforms and advanced tech setups.
  • Contribute to meeting materials, agendas, note-taking, and follow-up actions.
  • Draft communications on behalf of leaders and manage internal content platforms (gSites, Spaces, newsletters).
  • Oversee logistics of office moves and space planning in collaboration with admin leads.
  • Support recruiting logistics, including candidate hosting, interview coordination, and onboarding.
  • Plan and manage team-building events, workshops, and training coordination.
  • Handle vendor and speaker engagements, including contracts and payments.
  • Maintain department org charts and assist in special projects as needed.

Functional Responsibilities:
  • Provide direct administrative support to Senior Leadership.
  • Coordinate key meetings and events (e.g., planning sessions, field meetings).
  • Support contracting processes and ensure timely agreement execution.
  • Assist with planning and logistics for team offsites and network calls.
  • Support onboarding of new team members.

Job Requirements

Required Skills & Qualifications:
  • 5-7 years of administrative, operations, or project management experience (pharma/biotech experience preferred).
  • Strong track record supporting senior leaders.
  • Proactive, organized, and able to prioritize and execute tasks independently.
  • Collaborative mindset with experience working cross-functionally.
  • Trusted with confidential information and exercises sound judgment.
  • Detail-oriented with high standards for accuracy.
  • Skilled in Microsoft Office and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.).

Education:
  • Bachelors degree or equivalent experience preferred.

Meet Your Recruiter

Shannon Chamberlin
Professional Recruiter, Account Manager

As a recruiter at Compass, Shannon is passionate about helping people. She finds her own personal fulfillment in guiding candidates on their career journey. Her candidates always feel very supported and she is the ultimate cheerleader when you find the right fit at a great company.

When Shannon isn’t working, she enjoys time with her family and weekends full of sporting events for her boys. She enjoys travel, time with friends and helping children with learning disabilities.

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About South San Francisco, CA

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