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Procurement Operations Analyst (CW)

San Rafael, CA 94901

Posted: 04/10/2025 Employment Type: Contract Industry: Procurement Job Number: 12110 Pay Rate: $40.00 - $45.00 Remote Friendly: Onsite

Job Description

Our client focuses on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases.


Duties:

This role is primarily responsible for:
  • Managing the Requisition to Purchase order process in Ariba, including change orders, PO management, and receipting
  • Act as the subject matter expert for the indirect procurement process within SAP Ariba, serving as the main point of contact within GSP and our MSP to ensure requests are efficiently progressing through the system and process
  • Providing oversight and guidance to our Managed Services Provider who performs quality checks on requisitions and end user support throughout the indirect procurement process
  • Coordinating with GSP, our MSP, and business stakeholders to provide guidance on process and policy, and resolution to issues
  • Conduct end-user trainings to ensure employees understand the system, process, policies and responsibilities throughout the indirect procurement process
  • Identifying and resolving discrepancies and issues in data or system errors
  • Developing and improving indirect procurement workflows, identifying process improvements and areas to increase efficiency and throughput
  • Generating reports to monitor volumes, cycle times, bottlenecks, and statuses
  • Assisting in the development and implementation of SOPs, policies and training materials
  • Liaising with Procurement, Supplier Operations, Accounts Payable, and other key teams to identify and resolve system and process related issues
  • Ensuring compliance with internal procurement policies, as well as system requirements
  • This role will collaborate closely with Sourcing colleagues from within the Global Sourcing & Procurement organization as well as colleagues across the company

Skills:
Skills and Experience Requirements:
  • Demonstrated strong experience with SAP Ariba Buying & Invoicing (S4 a plus), preferably in an operational and/or process management capacity
  • Ability to understand and become an expert in our system configuration to maintain optimal end-user experience by assessing stakeholders needs and recommending improvements
  • Experience working with IT to troubleshoot system issues, drive resolution, and fix at the source to prevent future problems
  • Confident presentation skills to conduct end-user trainings
  • Strong working knowledge of the source to pay process to ensure transactions are efficiently flowing both up and downstream of the requisition process
  • Strong proficiency in Microsoft Office suite applications (Teams, Excel, Word, PowerPoint, Outlook), as well as PDF editing tools (e.g. Adobe Acrobat)
  • Ability to create Ariba reports, analyze data, and proactively surface issues and recommendations
  • Working knowledge of other procurement systems and is a plus (e.g. Coupa)
  • Experience effectively working with and giving direction to managed-services teams
  • Specific knowledge and expertise in indirect procurement systems and processes
  • Results-driven mindset and meticulous attention to detail
  • Excellent communicator and interpersonal skills with comfort working cross-functionally to gather information and resolve conflicts
  • Motivated, high-energy, curious, self-starter and strong business mindset

Required Collaborative Skills:
  • Stakeholder Management: build credibility through strong relationships and solid track record of results, via a collaborative approach. Ability to develop a wide network of relationships across various functions and foster cross-functional alignment; become the point of contact and expertise for all things related to procurement contracting operations
  • Team Collaboration: align with peers to develop operational strategies; ensure alignment with overall GSP goals; closely partner with functional owners across the company
  • Source to Pay mindset: demonstrate a deep and wide knowledge of the Source to Pay process, including supporting technology to optimize operations.
  • Communication: skilled in written and verbal communication.

Job Requirements

Education:
Minimum Level of Education Required:
  • Bachelor’s Degree in Business, Supply Chain Management or related field

Area of Specialization:
  • Experience in procurement and supply chain management in a global capacity, preferably within the pharmaceutical sector
  • Experience working in a matrix (global/regional) business environment
  • Strong networking skills and a proven ability to build productive and collaborative relationships with stakeholders and business partners
  • Strong analytical, written and verbal communications, and influencing skills
  • Ability to work in high pressure environment, often under tight deadlines

Meet Your Recruiter

Melissa Politron
Recruiter

As a Compass Recruiter, Melissa "Mel" is excited about rediscovering her passion in helping candidates find opportunities that will excel their professional lives and improve their personal lives. She brings a deeply-rooted excitement to the team by understanding the people she works with and finding ways she can support them. Mel's connections with others inspires her to make a difference in the overall well being of her colleagues, candidates and clients alike. 

Outside of Compass, Mel enjoys cooking, dancing and being a mom to her three wonderful boys. She has an obsession with home organization and thoroughly enjoys solving other families' organizational needs. Mel is also very passionate about One Heart Source, a humanitarian organization that combats conditions such as poverty, diseases and illiteracy through education. She participated as a summer volunteer teacher in Tanzania and credits the organization for shaping her into the person she is today. 

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About San Rafael, CA

Ready to take the next step in your career? Explore our job opportunities in the vibrant San Rafael, California area! Nestled in Marin County, San Rafael offers a perfect blend of picturesque landscapes, cultural attractions such as the Marin Veterans' Memorial Auditorium and the Marin History Museum, and a thriving culinary scene with diverse eateries like Sol Food and Terrapin Crossroads. This charming city also boasts easy access to outdoor adventures at China Camp State Park and opportunities to appreciate local art at the Falkirk Cultural Center. Join us in San Rafael, where career growth meets undeniable charm – apply now and discover your next career move in this dynamic region!