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Finance Project Associate

Wilmington, DE 19801

Posted: 04/03/2025 Employment Type: Contract To Hire Industry: Administration Job Number: 12102 Pay Rate: $25.00 to $30.00 Remote Friendly: Onsite

Job Description

Job Summary: The Finance Project Associate supports the US Finance Manager & Administrative Officer, and affiliate leadership team members as needed at Company. As an early-stage affiliate of Company requires a Finance Project Associate capable of handling a wide range of activities in a proactive, detail-oriented, and organized manner. The ideal candidate will thrive in an entrepreneurial, mission-driven environment and demonstrate sound judgment, cultural sensitivity, and strong communication and organizational skills. This role involves advanced support tasks within a complex global organization, reporting directly to a functional executive.
Essential Job Functions:
Administrative
  • Manage scheduling, calendaring, and logistics of ALL-US and Global-US in-person and virtual meetings with internal and external parties. (Group level, not at an individual Leadership team level except in rare situations which require support in this area.)
  • Assist in the development of US Filing archives (structure and organization), maintain electronic and physical files, ensuring all documents are properly organized and easily accessible.
  • Maintain electronic and hard copy files of communications, Share Point site/folders and shared drives; act as owner/coordinator of the departmental SharePoint presence.
  • Perform general office duties such as answering phones, taking messages, handling correspondence, and managing emails. (Complete routine administrative tasks (copies, fax, supplies).
  • Maintain office supplies inventory by checking stock and placing orders as needed.
  • Manage incoming and outgoing mail and courier services with accuracy and efficiency, ensuring prompt handling of important correspondences.
  • Assist with the coordination of office maintenance and repairs.
  • Ensure office equipment is properly maintained and serviced.
Financial Operations Support
  • Assist the Finance Manager in all the logistics associated with the establishment and potential relocation of the new corporate head office and ongoing activities connected.
  • Concur:
  • Ability and skills to make changes to the system and rules when required
  • Auditing and/or processing expense reports in compliance with the T&E policy
  • Acting as a liaison with Concur for any requests/implementations or reports from the team
  • SAP:
  • Excellent knowledge of the system, particularly the P0E environment.
  • Leading SAP management for non-Medical departments in terms of processing of Invoices (ability to create purchase requests and orders), New Vendor setup and proactivity in obtaining the necessary information from budget owners
  • High aptitude for learning and interacting with the IT and accounting functions at HQ.

Job Requirements

  • Accounting:
  • Support HQ accounting with account payable preparation activity mainly connected with the order approval process
  • Coordinate with HQ accounting team with respect to account payable process and vendors
  • Ensure timely completion of expense reports (credit card reconciliation)
  • Good knowledge of the Power BI tool
  • Monthly update of spending by cost center and creation of analytical reports upon request from budget owners
  • Manage the timely shipment of checks
  • Assist in the management of consultants and administration expense in processing the contracts
General Support
  • Support with the implementation of new systems as processes.
  • Serve as the point of contact for internal and external communications, including handling inquiries and providing information.
  • Support new members of Company with introductions to existing systems and processes and make connections for additional in-depth training as needed.
  • Perform other tasks as assigned by the manager and leadership team.
Job Requirements:
Experience / Education
  • Bachelor’s degree is preferred, finance and/or bookkeeping training is a plus
  • 4 years of administrative work experience is required.

Meet Your Recruiter

Stefanie Baker
Professional Recruiter, Account Manager

As a Senior Recruiter at Compass, Stefanie is passionate about helping her candidates achieve their professional and financial goals. She has always enjoyed helping others achieve their goals by keeping an open mind and operating from a place of curiosity. 

“As a recruiter, I love supporting and helping people navigate their job search and feel rewarded when ultimately changing their lives when they land their dream job. It’s not lost on me the time and energy it takes to take on a new job search and I feel fortunate they have given me the opportunity to help them.”

When Stefanie is not working, she enjoys time with her children, friends or travelling to Southern California. She enjoys being active and is always seeking to grow and learn.

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About Wilmington, DE

Ready to embark on an exciting career journey in the vibrant city of Wilmington, Delaware? Nestled in the heart of the Mid-Atlantic region, Wilmington offers a perfect blend of historic charm and modern opportunities. Known for its stunning riverfront views along the Christina River, diverse culinary scene, and cultural attractions like the Delaware Art Museum and The Grand Opera House, this city boasts a thriving arts community and a range of outdoor recreational activities at places like Brandywine Park. Home to professional sports teams like the Wilmington Blue Rocks, picturesque gardens, and a rich history waiting to be explored, Wilmington is the ideal place to take your career to new heights. Explore our job listings now and discover the endless possibilities that await you in this enchanting city.