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Facilities Assistant III

San Francisco, CA 94158

Posted: 05/14/2024 Employment Type: Contract Industry: Administration Job Number: 11439 Pay Rate: $23.00 - $25.00 Remote Friendly:

Job Description

Our client is a clinical-stage biopharma company developing a pipeline of drug candidates which are designed to improve the benefits of drugs for patients. 


Duties:
  • Applies knowledge and skills to complete a wide range of tasks.
  • Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.
  • Understands implications of work and makes recommendations for solutions.
  • Acts independently within overall guidelines and objectives.
  • Independently provides general facilities support throughout the organization.
  • Proactively maintains areas of responsibility, assessing and anticipating needs, supplies and resources.
  • Ensures office supplies inventory in the copy areas is maintained.
  • Provides support and set up for conference rooms.
  • Maintains the Facilities department calendar.
  • Responsible for updating and assigning Facilities-related training in the Company Resource Center.
  • Provide support to the CMMS maintenance system.
  • Coordinates employee seating including managing personnel moves and onboard/offboard area readiness.
  • Expected to execute front desk (receptionist) duties.
  • Responsible for multiple vendor account(s), placing special request orders, maintaining inventory and approving invoices.
  • Presents and maintains the facilities section of new employee orientation, ensuring all materials are kept current.
  • Administers the department work ticket system to ensure work is directed to the appropriate resources.
  • Assists in the tracking of the department budget and finances.
  • Generates purchase orders, manages contracts, and coordinates the approval of invoices as required.
  • Proactively identifies problems to avert adverse customer impact. Performs other duties as assigned.

Job Requirements

Skills:
  • Good communication skills both oral and written are a must.
  • Excellent customer service skills are a must.
  • Good computer skills are required.
  • Excellent organizational skills are required.
  • Must have an ability to multi-task.

Education:
  • Requires a minimum of a High School diploma.
  • Equivalent experience may be accepted.
  • A minimum of 4 years industry experience in office services is required.
  • Experience working in the Pharmaceutical or Biotechnology industry is a plus. 

Meet Your Recruiter

Jay Hite
Recruiter, Account Manager

As a Recruiter at Compass, Jay enjoys meeting job seekers and helping them to find new and exciting opportunities. He enjoys the process of getting to know candidates and learning all about their experience and what their future goals are. Jay feels the excitement of his candidates and is passionate about helping to find a fit both culturally and professionally. 

When Jay isn’t working, he enjoys bike rides, trying out new foods, tequila tasting and watching movies.  

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About San Francisco, CA

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