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Contract Operations Analyst

San Rafael, CA 94901

Posted: 04/10/2025 Employment Type: Contract Industry: Procurement Job Number: 12111 Pay Rate: $30.00 - $34.00 Remote Friendly: Onsite

Job Description

Our client focuses on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases.


Duties:
  • Managing and tracking in-process contract requests, drafts, and executed agreements through the end-to-end contracting lifecycle
  • Act as the subject matter expert for the contracting process within SAP Ariba and Icertis, serving as the main point of contact within GSP and for our MSP to ensure procurement contracts are efficiently progressing through the systems and process
  • Coordinating with Legal, Procurement, our MSP, and business stakeholders to provide contract status updates and advise on process questions or issues
  • Identifying and resolving discrepancies and issues in contract metadata or system errors
  • Developing and improving contract workflows, identifying process improvements and areas to increase efficiency and throughput
  • Generating reports to monitor contract volumes, cycle times, bottlenecks, and statuses
  • Assisting in the development and implementation of contracting SOPs, policies and training materials
  • Liaising with Procurement, Legal, and Supplier Operations teams to identify and resolve system and process related issues
  • Ensuring compliance with internal contract and procurement policies, as well as system requirements
  • This role will collaborate closely with Sourcing colleagues from within the Global Sourcing & Procurement organization, our Legal team, as well as colleagues across the company

Skills:
Required Collaborative Skills:
  • Stakeholder Management: build credibility through strong relationships and solid track record of results, via a collaborative approach. Ability to develop a wide network of relationships across various functions and foster cross-functional alignment; become the point of contact and expertise for all things related to procurement contracting operations
  • Team Collaboration: align with peers to develop operational strategies; ensure alignment with overall GSP goals; closely partner with functional owners across the company
  • Source to Pay mindset: demonstrate a deep and wide knowledge of the Source to Pay process, including supporting technology to optimize operations
  • Communication: skilled in written and verbal communication

Skills and Experience Requirements:
  • Demonstrated experience with SAP Ariba Contracts and Procurement modules, preferably in an operational and/or process management capacity
  • Preferred experience using and/or administering Icertis CLM systems
  • Strong proficiency in Microsoft Office suite applications (Excel, Word, PowerPoint, Outlook), as well as PDF editing tools (e.g. Adobe Acrobat)
  • Working knowledge of other contract management systems and procurement platforms is a plus (e.g. DocuSign, Coupa)
  • Experience effectively working with and giving direction to managed-services teams
  • Specific knowledge and expertise in contract lifecycle management systems and processes
  • Results-driven mindset and meticulous attention to detail
  • Excellent communicator and interpersonal skills with comfort working cross-functionally to gather information and resolve conflicts
  • Motivated, high-energy, curious, self-starter and strong business mindset

Job Requirements

Education:
Minimum Level of Education Required:
  • Bachelor’s Degree in Business, Supply Chain Management or related field

Area of Specialization:
  • Experience in procurement and supply chain management in a global capacity, preferably within the pharmaceutical sector
  • Experience in contract administration and/or procurement operations
  • Experience in systems administration and process management
  • Comfortable working in cross-functional and internal end user-facing role
  • Experience working in a matrix (global/regional) business environment
  • Strong networking skills and a proven ability to build productive and collaborative relationships with stakeholders and business partners
  • Strong analytical, written and verbal communications, and influencing skills
  • Ability to work in high pressure environment, often under tight deadlines

Meet Your Recruiter

Lexie Pierce
Recruiter

As a Compass recruiter, Lexie brings in 15 years of experience in leadership and employee growth and development. She's incredibly passionate about helping candidates find and accept new opportunities, ultimately leading her to start her recruiting career in the life science industry. Her favorite part about connecting with Compass candidates and clients is witnessing the excitement the candidates exude and making an impact on their lives.

 

Outside of the office, Lexie enjoys going to the farmers' market on Saturdays with her son so she can find the best produce to use in her family dinners. She enjoys cooking, reading, knitting, restoring furniture, and spending time with her family and friends. Lexie is also passionate about supporting organizations that are looking to educate the community about Congenital Heart Defects (CHD).

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About San Rafael, CA

Ready to take the next step in your career? Explore our job opportunities in the vibrant San Rafael, California area! Nestled in Marin County, San Rafael offers a perfect blend of picturesque landscapes, cultural attractions such as the Marin Veterans' Memorial Auditorium and the Marin History Museum, and a thriving culinary scene with diverse eateries like Sol Food and Terrapin Crossroads. This charming city also boasts easy access to outdoor adventures at China Camp State Park and opportunities to appreciate local art at the Falkirk Cultural Center. Join us in San Rafael, where career growth meets undeniable charm – apply now and discover your next career move in this dynamic region!