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Administrative Business Partner

South San Francisco, CA 94080

Posted: 06/23/2025 Employment Type: Contract Industry: Administration Job Number: 12205 Pay Rate: $25.00 - $52.00 Remote Friendly: Onsite

Job Description

Our client is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions. They are among the world's leading biotech companies, with multiple products on the market and a promising development pipeline.

Overview:

Were looking for a sharp, dependable administrative assistant to support a fast-paced scientific department. This contract role is fully on-site in South San Francisco and involves working closely with the department lead and other key team members. We're only considering candidates with a strong professional presence, excellent writing skills, and a track record of high-quality execution.

What You'll Do:
  • Manage complex, high-volume calendaring for department leadership and cross-functional meetings, including scheduling across multiple time zones
  • Maintain recurring meetings, shared calendars, and department distribution lists
  • Draft polished agendas, meeting notes, summaries, and follow-up communications
  • Coordinate logistics for interviews, guest speakers, and internal events
  • Order catering for department meetings
  • Make domestic and international travel arrangements
  • Support onboarding and team coordination
  • Prepare and track expense reports, order supplies, and handle general admin tasks
  • Assist with special projects as needed
  • Use internal systems, including Google Workspace, Zoom, MS Office, and Concur

Job Requirements

What We're Looking For:
  • 4+ years of administrative experience, ideally supporting senior leaders or department-level operations in fast-paced environments
  • Bachelors degree or equivalent professional experience
  • Exceptional writing and communication skills - clear, concise, and professional
  • Highly organized, detail-oriented, and reliable
  • Comfortable navigating shifting priorities with calm and focus
  • Skilled in Google Workspace, MS Office, quick to learn new systems
  • Professional, discreet, and able to represent the team well
  • Bonus: experience in biotech, startups, high-tech, consulting, or other fast-paced, detail-heavy environments

This Might Be a Fit If You:
  • Hold yourself to a high standard and deliver clean, thoughtful work
  • Can anticipate needs and take action without being asked twice
  • Care about how things are written, presented, and followed through
  • Work well with other experienced admins and understand how to collaborate rather than duplicate efforts
  • Want a contract role where your skills and judgment are valued

Meet Your Recruiter

Shannon Chamberlin
Professional Recruiter, Account Manager

As a recruiter at Compass, Shannon is passionate about helping people. She finds her own personal fulfillment in guiding candidates on their career journey. Her candidates always feel very supported and she is the ultimate cheerleader when you find the right fit at a great company.

When Shannon isn’t working, she enjoys time with her family and weekends full of sporting events for her boys. She enjoys travel, time with friends and helping children with learning disabilities.

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About South San Francisco, CA

Ready to take the next step in your career journey? Explore our job opportunities in the vibrant area surrounding South San Francisco, California! Known for its proximity to the iconic Golden Gate Bridge and the bustling tech hub of Silicon Valley, this region offers unrivaled growth potential and a dynamic work environment. With a unique blend of culture, including the renowned SFMOMA art museum, the lively Castro District, and delectable cuisine like the famous sourdough bread at Boudin Bakery, South San Francisco is the perfect place to thrive professionally while enjoying the beauty of nearby parks like Golden Gate Park and the breathtaking views of the Pacific Ocean. Join us in discovering the endless possibilities for your career in this enchanting region!