Administrative Associate IV
1 DNA Way South San Francisco, CA 94080
Our client is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions. They are among the world' s leading biotech companies, with multiple products on the market and a promising development pipeline.
Duties: Responsibilities throughout this rotation include, but are not limited to:
Calendar management, including meeting scheduling and resolution of scheduling conflicts Travel arrangements and expense report preparation Scheduling and preparing meeting rooms, including arranging catering and AV equipment Scheduling and preparing team, LT and sub-team offsite meetings; including arranging hotel bookings, meeting room/audiovisual equipment, meals/dinner reservations, team building events, ground transportation when necessary, etc.
Frequent interaction and planning with executive-level assistants and their customers across ACM, MCCO and Brands Interview scheduling; in SSF and potentially in field locations Manage team roster; update FAO' s Javelin system as needed and email distribution list management Vendor SOW and invoice submission and interaction with Commercial Contracting, Procurement and Vendor Finance Actively participate in ACM Admin Team semi-monthly meetings, contribute to planning of ACM/MCCO Wellbeing and culture events as needed Provide backup support to ACM Admin peers when needed.
Partners closely with aligned Operations Manager to ensure seamless team operations and day-to-day planning.
The successful candidate will demonstrate the following competencies critical to this role:
Communication – Listens well; expresses ideas fluently and logically; is open to input and can be depended on for truthfulness Teamwork and communication – Creates and atmosphere of openness and trust, collaborates; offers support and encouragement Achieving results – Is goal directed and persistent; is accountable for meeting commitments; recognizes the contributions of peers Technical and business expertise – Applies emerging knowledge and trends; builds strong relationships; contributes to expertise within and beyond assigned area