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Project Coordinator II

San Diego, CA 92130

Posted: 06/10/2025 Employment Type: Contract Industry: Administration Job Number: 12190 Pay Rate: $35.00 - $40.00 Remote Friendly: Onsite

Job Description

Our client develops and commercializes therapies for hallucinations and delusions associated with Parkinson’s disease.


Position Overview:
  • We are seeking a highly organized, detail-oriented Project Coordinator for a temporary role supporting cross-functional initiatives that involve multiple internal teams and third-party vendors.
  • This individual will play a critical role in keeping projects on track by managing timelines, coordinating communications, and ensuring accurate processing and tracking of vendor-related tasks, including invoices and deliverables.
  • This is an excellent opportunity for someone who excels at coordination, communicates effectively, and takes pride in maintaining high levels of accuracy.

Key Responsibilities:

Vendor Coordination:
  • Serve as the primary point of contact for external vendors, ensuring timely communication, clear expectations, and the smooth execution of deliverables. 
  • Information Gathering: Partner with internal stakeholders across departments (e.g., finance, legal, IT, HR) to collect necessary data, feedback, and approvals to support project progress and respond to vendor inquiries.
Project Tracking:
  • Maintain detailed project trackers and dashboards to monitor status, deadlines, and deliverables. Proactively flag delays or issues to project leads.
Documentation & Reporting:
  • Maintain accurate project documentation including contracts, invoices, meeting notes, and status updates. Create and distribute regular project summaries to stakeholders.
Meeting Coordination:
  • Schedule and facilitate cross-functional and vendor meetings.
  • Prepare agendas, take detailed notes, and follow up on action items to ensure accountability.
Process Support:
  • Help improve and maintain consistent processes for vendor engagement, invoice submission, and internal reporting.

Job Requirements

Qualifications:
  • 3-5 years of experience in project coordination, vendor management, operations, or a similar role.
  • Strong attention to detail and demonstrated ability to manage complex workflows involving multiple stakeholders.
  • Proficient in Microsoft Office Suite, particularly Excel, PowerPoint, Outlook, and Teams.
  • Excellent communication skills both verbal and written—able to synthesize information clearly and professionally for both internal and external audiences. 
  • Proven ability to stay organized, track progress, prioritize tasks effectively, and manage time well under pressure.
  • Comfortable working with cross-functional teams in a fast-paced and evolving environment.

Preferred Qualifications:
  • Experience working with teams that require high level of communication and attention to detail.
  • Exposure to tools like Smartsheet, SharePoint, or similar platforms is a plus. 
  • Background in pharmaceutical or biotech industry preferred.

Education:
  • Bachelors degree preferred.

Meet Your Recruiter

Lexie Pierce
Recruiter

As a Compass recruiter, Lexie brings in 15 years of experience in leadership and employee growth and development. She's incredibly passionate about helping candidates find and accept new opportunities, ultimately leading her to start her recruiting career in the life science industry. Her favorite part about connecting with Compass candidates and clients is witnessing the excitement the candidates exude and making an impact on their lives.

 

Outside of the office, Lexie enjoys going to the farmers' market on Saturdays with her son so she can find the best produce to use in her family dinners. She enjoys cooking, reading, knitting, restoring furniture, and spending time with her family and friends. Lexie is also passionate about supporting organizations that are looking to educate the community about Congenital Heart Defects (CHD).

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About San Diego, CA

Ready to embark on an exciting career journey in sunny Southern California? Explore our job opportunities in the thriving city of San Diego! Known for its stunning beaches, perfect weather, and vibrant culture, San Diego offers a unique combination of career growth and quality of life. With renowned attractions like Balboa Park, the San Diego Zoo, and the USS Midway Museum, along with a diverse culinary scene and a plethora of art galleries and theaters like the La Jolla Playhouse, there's always something new to experience. Whether you're a sports enthusiast looking to cheer for the Padres at Petco Park or seeking outdoor adventures at Torrey Pines State Natural Reserve, San Diego has something for everyone. Begin your job search today and discover why this picturesque city is the perfect place to elevate your career!