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Associate Document Control Specialist

Hillsboro, OR 97124

Posted: 12/10/2025 Employment Type: Contract Industry: Administration Job Number: 12446 Pay Rate: $20.00 - $30.00 Remote Friendly: Onsite

Job Description

Our client is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions. They are among the world's leading biotech companies, with multiple products on the market and a promising development pipeline.

RESPONSIBILITIES:
  • Responsible for the administration and management of Facilities Engineering records in an effective and efficient method within the Hillsboro Oregon facility.
  • Prepare and organize documentation procedures following quality policies.
  • Assist departments with equipment and system documentation. Coordinate system implementation and prepare documentation as necessary.
  • Identify specific process improvement as needed and provide recommendations concerning established workflows.
  • Work directly with Facilities Engineering and various Quality organizations.
  • Maintain open communication with management, co-workers, customers and counterpart staff in other sites.
  • Conduct work in an FDA regulated environment.
  • Take ownership of responsibilities and drive change both locally and within the network.
  • Manage all Turn-Over-Packages (TOP) and Commissioning Packages from HTO site projects.
  • Maintain open communication with management, co-workers, customers and counterpart stain in other sites.

Job Requirements

QUALIFICATIONS / REQUIREMENTS:
  • Proficient in Enterprise Content Management (ECM) application used for archiving, managing and accessing Corporate Engineering Document, drawings, and project documents (TOPs and Commissioning documentation). Proficient in FileMaker Pro.
  • Point of contact for managing and archiving Maintenance activities using QualityDocs document Management.
  • Advance knowledge of ECM and EDMS to support the role of Business Process Manager for HTO.
  • Develop and document workflow practices and routine tasking for these activities.
  • Provide document support for investigations, discrepancies, and corrective actions.
  • Provide daily assistance to HTO personnel as needed.
  • The ability to read, interpret and produce Facilities engineering documents.
  • Thorough knowledge of cGMP compliance.
  • Must possess advance documentation skills to ensure project files and system documentation is maintained at superior level.
  • Proficient in EDMS (QualityDocs) for change management of Facilities Engineering documents.
  • Demonstrate effective writing skills including preparing technical reports, the revision of various technical documentation and procedures.
  • Proficient in office products specifically Microsoft Word
  • Ability to work overtime or temporarily modify shift schedule to support site obligations as needed.
  • Effectively work with minimum or no supervision

TRAINING DUTIES:
  • Attend all required cGMP training as required by department policy
  • Attend all required Safety training as required by Department policy
  • Complete on the job training using established training procedures.

EDUCATION/TRAINING:
  • High school diploma or general education degree (GED); one to three years related experience and/or training or equivalent combination of education and experience.
  • Proficient with relational database systems (e.g., MS Access, Oracle), project management systems e.g., TouchPoint, Condor, Trackwise, MS Project, date reporting tools (e.g., MS Access Excel, etc., Basic knowledge of SAP, or another similar CMMS program.
  • Must have advanced knowledge with Windows environments. Must be detail oriented, accurate and thorough.
  • Must have helpful disposition and friendly, outgoing personality with strong customer service skills.
  • Must have excellent problem-solving skills and persistence to resolve outstanding issues. Must have strong analytical skills.
  • Must have excellent organization skills.
  • Strong personal skills are a must.
  • Proficient in both oral and written communications is essential.

Meet Your Recruiter

Lexie Pierce
Recruiter

As a Compass recruiter, Lexie brings in 15 years of experience in leadership and employee growth and development. She's incredibly passionate about helping candidates find and accept new opportunities, ultimately leading her to start her recruiting career in the life science industry. Her favorite part about connecting with Compass candidates and clients is witnessing the excitement the candidates exude and making an impact on their lives.

 

Outside of the office, Lexie enjoys going to the farmers' market on Saturdays with her son so she can find the best produce to use in her family dinners. She enjoys cooking, reading, knitting, restoring furniture, and spending time with her family and friends. Lexie is also passionate about supporting organizations that are looking to educate the community about Congenital Heart Defects (CHD).

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About Hillsboro, OR

Discover exciting job opportunities in the vibrant Hillsboro, Oregon area! Hillsboro, located in the bountiful Willamette Valley, offers a perfect blend of metropolitan amenities and stunning natural beauty. Home to the scenic Tualatin Valley, this region boasts a thriving tech industry with companies like Intel and Nike calling it home. Enjoy cultural gems like the Walters Cultural Arts Center, taste the local culinary delights, and explore the breathtaking landscapes of nearby Cooper Mountain Nature Park. Join us in Hillsboro and unlock your career potential in this enchanting region! Explore our job listings today and start your journey towards a fulfilling career in the heart of the Pacific Northwest.