Skip to main content

Search Jobs

Find your next opportunity today.

Administrative Assistant

San Rafael, CA 94901

Posted: 01/06/2023 Employment Type: Contract Industry: Administration Job Number: 10987 Pay Rate: $35.00 - $39.00 Remote Friendly:

Job Description

Our client focuses on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases.


Duties: 
  • Calendar management for various Director's and Executive Director's.
  • Scheduling meetings/rooms for meetings with multiple stakeholders across functions.
  • Resolving calendar conflicts.
  • Coordinating logistics for team staff meetings: Preparing the agenda by working with the Director to determine topics, communicating with presenters to confirm/remind them of their presentations.
  • Sending out agenda to meeting participants.
  • Minute taking might be needed on an ad hoc basis.
  • Helping with coordination of logistics for department meetings (food orders/location prep when applicable).
  • Coordination of catering on-site for critical lunch meetings, when appropriate and approved by manager.
  • Coordinating travel for manager, including flight, hotel, car, and any other logistics.
  • Coordinating domestic and international travel for manager.
  • Concur travel and expense experience is preferred this will entail preparing expense reports and travel planning.
  • Coordinating, compiling, and editing various material upon request.
  • Resolving IT issues and ordering equipment upon request.
  • Maintaining department email distribution list when new employees join or employees move roles.
  • Assisting with miscellaneous administrative requests from team-members.

Skills:
  • A proven ability to perform at an Administrative Assistant /Executive Coordinator level Quick learner and self-starter capabilities -- able to work proactively and independently on tasks.
  • Strong calendaring skills and catering/meeting planner capabilities.
  • Strong communication skills on all levels with internal leaders, employees, and outside vendors.
  • Responsiveness to deadlines, strong attention to detail, and able to prioritize multiple tasks.
  • A high level of professionalism with strong influencing skills and ability to anticipate situations or issues that may arise in the near future.
  • Independent judgment and discretion with sensitive/confidential and proprietary information.
  • A can-do attitude, ability to be flexible and adaptable.
  • Ability to receive and act on requests.
  • Ability to think creatively and strategically.
  • A team-oriented work style.
  • An openness to periodically responding to requests outside of normal business hours.

Job Requirements

Education:
  • Bachelor's Degree preferred.
  • A minimum of 3-5 years of administrative support to Director's, Senior Director's and VP's and office administration.
  • Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Concur expense reporting.

Meet Your Recruiter

Shannon Chamberlin
Professional Recruiter, Account Manager

As a recruiter at Compass, Shannon is passionate about helping people. She finds her own personal fulfillment in guiding candidates on their career journey. Her candidates always feel very supported and she is the ultimate cheerleader when you find the right fit at a great company.

When Shannon isn’t working, she enjoys time with her family and weekends full of sporting events for her boys. She enjoys travel, time with friends and helping children with learning disabilities.

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About San Rafael, CA

Ready to take the next step in your career? Explore our job opportunities in the vibrant San Rafael, California area! Nestled in Marin County, San Rafael offers a perfect blend of picturesque landscapes, cultural attractions such as the Marin Veterans' Memorial Auditorium and the Marin History Museum, and a thriving culinary scene with diverse eateries like Sol Food and Terrapin Crossroads. This charming city also boasts easy access to outdoor adventures at China Camp State Park and opportunities to appreciate local art at the Falkirk Cultural Center. Join us in San Rafael, where career growth meets undeniable charm – apply now and discover your next career move in this dynamic region!