Project Management Coordinator

Thousand Oaks, CA 91320

Posted: 04/03/2020 Employment Type: Contract Industry: Project Management Job Number: 7718

Job Description

Our client is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology.

Job Description:

This role will work both independently and in a team environment. He/she is primarily responsible for the management of controlled documentation for R&D, but will also be responsible for any number of other assigned operational activities. This role will be responsible to coordinate and maintain complex operational and compliance-critical administrative support activities, which may include preparing for and processing workflows for controlled documents (eg, Standard Operating Procedures [SOPs]) in the electronic management system, overseeing completion of those workflows, manage release and control of updates to documents, tracking status and performing follow-up activities at a future date (eg, completing final workflow activities 1 day - 6+ weeks later).

This role may also provide QC checks and editing of controlled documents/reports/forms (eg, formatting, editing) against R&D templates and style guide giving consideration to usability and ensuring accuracy, consistency and quality. Occasionally he/she may assist Process Document Leads with document support during project meetings.
 

Job Requirements

Additional responsibilities will include managing/maintaining required SharePoint Online sites (including creation of new sites to support process management) and run data searches and clean, format, and organize resulting data/reports in Excel.

This role will be required to follow step-by-step instructions and must perform repetitive functions consistently and accurately. He/she may act as a department representative to communicate and educate clients on R&D document processes, answer general questions, troubleshoot problems, with complaint resolution.

Job Skills:

• Excellent IT proficiency, with knowledge of computer applications, such as Microsoft Outlook, Word, Excel, PowerPoint; SharePoint Online; and electronic document management systems
• Ability to complete assigned tasks unsupervised or as part of a team, and according to local standards and procedures.
• Excellent written and oral communication skills, with ability to present information to others clearly and concisely.
• Good multi-tasking, customer service, and interpersonal skills.

• Strong ability to work independently, manage ones time, and track/complete tasks over an extended time period.

Education/Experience:

• Experience working in a highly regulated/compliance/quality environment required
• Experience with document management systems and SharePoint        Online preferred

Basic Educational Requirement:

Associate; Bachelor degree in   Science or IT preferred
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