Administrative Coordinator I

South San Francisco, California 94080 | Contract

Post Date: 06/07/2018 Job ID: 4348 Industry: Administration

Our client is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions. They are among the world' s leading biotech companies, with multiple products on the market and a promising development pipeline.

 

Duties:

Training/Badging Coordinator Role for Design and Construction This position will be comprised of 3 key support areas:

Administrative Support

Training and Badging Support

Portfolio Management Support
  • Reporting to the Construction Services Manager, this Administrative Support role will be responsible for assisting the Design and Construction organization in several key front-end project disciplines in support of smooth and efficient project delivery.
  • Executing nearly ~180 projects per year, in a highly collaborate project delivery model; this role is critical in support of early project deliverables and project set-up, contributing to the successful execution of all Design and Construction projects.

 

Training/Badging Support (50%):

This role will be accountable to the Construction Services Manager. Responsibilities include:
  • Support the Alliance Partners in their training requirements and compliance
  • Track and report training compliance, using a Tableau Dashboard
  • Submit tickets to add/remove training from individual learning plans
  • Support contingent worker on-boarding
  • Manage a suspension/off-boarding process
  • Act as the Badging liaison for Alliance Partners
  • Administer the Project Delivery On-Boarding (PDOB) Training Program
  • Update Training and Badging g-Site
  • Field and trouble shoot general Alliance Partner questions/issues on topics such as: IT compatibility, training, badging, parking, access to secure systems, etc.

 

Administrative Support (30%):

This role will be accountable to the Design and Construction administrative assistant.  Responsibilities include:
  • Submit and follow up on Shopping Carts and Purchase Orders
  • Process GPSOW/GPSOSs
  • Support team members in Calendaring and scheduling meetings
  • Support team catering needs
  • Support admin on large event planning and execution
  • Update weekly g-Doc for contractor bidding, using an external vendor' s report (ISN)

 

Portfolio Management Support (20%):

This role will be accountable to several Design and Construction leads.  Responsibilities include:
  • Maintain the PDP Tool – as a member of the PDP review team, utilizing TouchPoint to upload/update documents/templates/forms in support of our PDP (Project Delivery Process) Tool Provide TouchPoint Support Develop and maintain g-Sites

 

 

Skills:

Key Strategic Elements:

  • Candidate should have the ability to promote a proactive approach/culture to project support on multiple levels and have an expressed interest in project delivery.
  • Candidate must be able to develop strong relationships with our business partners (internal and external) and external vendors.
  • Candidate must be attentive to detail and consistency and be proactive in identifying challenges and developing solutions/process improvements.
  • With multiple roles, candidate will need to be able to identify and prioritize daily tasks with minimal guidance.

 

Key Qualifications:

  • Candidate should have good written and verbal communication skills, strong organizational skills, possess a collaborative spirit, and have a willingness to collaborate with various internal business partners as well as external vendors.                                         

 

Education:

  • Bachelor degree, with 1-3 years of experience. SAP, Touchpoint, g-Site experience preferred.
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