Administrative Associate II

South San Francisco, California 94080 | Contract

Post Date: 02/26/2018 Job ID: 3928 Industry: Administration

Our client is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions. They  are among the world' s leading biotech companies, with multiple products on the market and a promising development pipeline.


  • We are seeking a flexible self-starter who loves a fast paced environment. Responsible primarily for administrative support of the Small Molecule Pharmaceutical Sciences and Research Operations groups, which includes 4 directors, totaling approximately 130 individuals. 
  • Interfaces with other departments throughout Research, Development and the Company. 
  • Responsible for a wide range of administrative duties.
  • Must be able to prioritize and work independently, practice strong organizational skills pro-actively, and exercise judgment and discretion regarding sensitive/confidential and proprietary information.
  • Maintain multiple complex calendars; coordinate department activities; plan in-house and offsite meetings; schedule candidate interviews; organize travel for staff and invited guests; process expense and payment reports; filing and organization of documents; maintaining staff records and office supplies.
  • Work with the Administrative team to coordinate scheduling and communication throughout the Research organization.




  • 5 years (minimum) administrative experience in a management/executive environment.
  • Demonstrated ability to work independently and manage multiple projects simultaneously.
  • Excellent organizational skills and willingness to take initiative.
  • Strong ability to work with people at all levels, and to work effectively as a team player with a diverse group of people. 
  • Skilled writing and interpersonal communication and an ability to network and collaborate with others throughout the company.
  • Able to handle routine and impromptu assignments with minimal supervision.
  • Should have a working knowledge of Office Software and Web-based systems including Powerpoint, and Excel.Pharmaceutical industry/Research environment experience is a plus.



  • AA degree or equivalent experience preferred.
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