Sr. Administrative Associate

South San Francisco, California | Contract

Post Date: 06/20/2016 Job ID: 1677 Industry: Administration

Duties:
  • The Senior Administrative Associate (SAA) provides highly skilled administrative support and coordination to the (ClinOps) business partners.

 

Responsibilities:
  • Manages multiple, complex calendars to include reducing conflicts and accommodating high priority commitments (includes catering requests).
  • Coordinates meeting agendas, action/decision logs and recording minutes.
  • Tracks action item status.
  • Plans, schedules and coordinates onsite/offsite meetings (may include audio and video conferencing).
  • Coordinates travel and conference attendance.
  • Participates in and supports a variety of projects, both ClinOps business driven as well as Centralized Services (CS) driven.
  • Ability to identify and anticipate needs of business partners and plans work activities accordingly.
  • Flexibility to take direction on projects from colleagues, yet demonstrates autonomy in managing time and priorities.
  • Must be willing and able to manage large volumes of routine work, as well as more challenging project work while providing a consistent and accurate product.
  • Demonstrates teamwork at the group level and acts as an effective team participant.
  • Exercises independent judgment and discretion with sensitive/confidential and proprietary information.
  • Builds and maintains strong collaborative partnerships.
  • Makes productive contributions, identifies concerns, gaps or opportunities and offers relevant recommendations and suggestions.
  • Integrates and actively participates in the CS team meetings and projects as required.
  • Seeks out resources to obtain desired information.

 

Skills:

  • Minimum 4 years of relevant experience that includes supporting senior management and/or executives, and 2 years of relevant project coordination experience preferred
  • Familiar with basic project coordination tools and techniques
  • Highly skilled in interpersonal interactions at multiple levels while managing highly sensitive situations and information
  • Highly proficient in Microsoft Office Suite and Google Applications
  • Strong understanding and adaptability to dual platforms (MAC and PC)
  • Ability to quickly gain extensive knowledge of organization being supported
  • Proactive problem solving and decision-making within agreed upon parameters
  • Well-organized and efficient with strong attention to detail
  • Able to multi-task and support multiple projects at once
  • Self-starter, independently organizing & prioritizing workload in support of multiple team members and business partners
  • Flexible in adapting to shifting priorities in a multi-team environment
  • Ability to work independently as well as collaboratively within a team environment

 

Education:

  • BA/BS degree preferred
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