Administrative Associate II

South San Francisco, California | Contract

Post Date: 12/18/2017 Job ID: 3686 Industry: Administration

Our client is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions. They  are among the world' s leading biotech companies, with multiple products on the market and a promising development pipeline.

 

Duties:
  • The Administrative Associate will provide administrative support various department. This position assists staff general administrative support.
  • Administrative responsibilities include: Managing calendar, mail, correspondence and  messages for the group.
  • Prepare meeting agendas and meeting minutes.
  • Coordinate meetings and materials.
  • Support staff in preparation of presentations including creation of graphics for presentations and internal publication.
  • Provide scheduling support for staff for executive level and interdepartmental attendee meetings.
  • Maintain group filing and record keeping system.
  • Coordinate travel and training requirements.
  • Organize conferences, workshops, or other events as necessary.
  • Order supplies, initiate service requests for equipment, telephone and pagers, etc.
  • Facilitate luncheon meetings and catering requests.
  • Support other administrative associates within the department by providing secondary coverage and work load balance.

Skills:

  • The candidate must be: creative, proactive, self-motivated, flexible, team-oriented able to manage conflicting and changing priorities and perform in a collaborative team environment with minimal supervision.
  • Strong organizational, communication and leadership skills are required as well as the ability to establish strong working relationships with other administrative assistants.
  • Must be proficient with Microsoft Outlook, Word, Excel, PowerPoint, Visio, and Oracle Calendar.
  • Demonstrated abilities creating graphics with Illustrator, In-Design or other graphics software preferred.
  • Advanced PowerPoint skills with automation, design and layout features a must.
  • The successful candidate will understand that he/she will succeed not by completing tasks but by proactively working to make improvements in the effectiveness of the group.
  • 3+ years experience in a position requiring superior interpersonal, verbal and written communication skills desired.

 

Education:

  • An Associate or Undergraduate Degree is preferred.
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