Administrative Associate II
South San Francisco, California | Contract
Our client is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions. They are among the world' s leading biotech companies, with multiple products on the market and a promising development pipeline.
- The Administrative Associate will provide administrative support various department. This position assists staff general administrative support.
- Administrative responsibilities include: Managing calendar, mail, correspondence and messages for the group.
- Prepare meeting agendas and meeting minutes.
- Coordinate meetings and materials.
- Support staff in preparation of presentations including creation of graphics for presentations and internal publication.
- Provide scheduling support for staff for executive level and interdepartmental attendee meetings.
- Maintain group filing and record keeping system.
- Coordinate travel and training requirements.
- Organize conferences, workshops, or other events as necessary.
- Order supplies, initiate service requests for equipment, telephone and pagers, etc.
- Facilitate luncheon meetings and catering requests.
- Support other administrative associates within the department by providing secondary coverage and work load balance.
- The candidate must be: creative, proactive, self-motivated, flexible, team-oriented able to manage conflicting and changing priorities and perform in a collaborative team environment with minimal supervision.
- Strong organizational, communication and leadership skills are required as well as the ability to establish strong working relationships with other administrative assistants.
- Must be proficient with Microsoft Outlook, Word, Excel, PowerPoint, Visio, and Oracle Calendar.
- Demonstrated abilities creating graphics with Illustrator, In-Design or other graphics software preferred.
- Advanced PowerPoint skills with automation, design and layout features a must.
- The successful candidate will understand that he/she will succeed not by completing tasks but by proactively working to make improvements in the effectiveness of the group.
- 3+ years experience in a position requiring superior interpersonal, verbal and written communication skills desired.
- An Associate or Undergraduate Degree is preferred.