Administrative Assistant

Pleasanton, California | Contract

Post Date: 06/02/2015 Job ID: 714 Industry: Other

Core:
  • Performs varied administrative support, maintaining familiarity with department policies and procedures.
  • Types documents and correspondences, and prepares presentation materials.
  • Completes specific assignments that may require attendance at and documentation of meetings; and prepares memos, reports, spreadsheets and presentations. 
  • Coordinates domestic and international conference calls.
  • Sets up and maintains files, documents and logs.
  • Screens incoming calls and takes messages.
  • Responds to requests for information.
  • Organizes and schedules appointments and meetings.
  • Coordinates national and international travel arrangements
  • Complete expense reports for submission.
  • Serves as information resource on department policies and procedures, and keeps abreast of any and all changes.
  • Orders and manage office supplies.
  • Manages the Medical and Scientific Affairs website and SharePoint sites and ensures they are kept current.
  • Assists with  assigned MSA Advisory Boards Meetings
  • Assists with   interview process for Clinical Research and Scientific Affairs functions.

Financial:
  • Creates and track Purchase Orders (PO) for contracts, studies, materials and supplies for the department.
  • Manages departmental invoices, including approval process, payments and invoice tracking.
  • Collects, prepares and submits expense reports for Clinical Research and Scientific Affairs functions, and ensures compliance according to RMS policies.
  • Manages and submits Clinical Research and Scientific Affairs functions’ Time Tracker to responsible person within the department.

LSSA:
  • Serves as backup person for the department Learning Solution Support Administrator (LSSA).
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