Admin Coordinator

Thousand Oaks, California | Contract

Post Date: 12/14/2015 Job ID: 1227 Industry: Administration

 

MUST HAVE PHARMACEUTICAL, BIOTECH, OR MEDICAL DEVICE INDUSTRY EXPERIENCE

• TOP 3 SKILL SETS:  Organization skills, team player, computer skills (power point, excel, word), Experience supporting multiple individuals, Experience tracking action items and calendaring

• DAY TO DAY RESPONSIBILITIES/ FIRST 30 DAYS: How well the person can take directions, how good is the person in terms of arranging meetings for the group, travel arrangements etc.

• EMPLOYEE VALUE PROPOSITION:  Gain experience with large pharmaceutical company

Job Details: Primarily responsible for managing multiple and/or complex calendars, coordinate domestic/international travel arrangements, and expense reporting. Will also manage complex administrative support activities and occasionally assisting supervisor in coordination of management issues, (i.e., focal reviews, goals and department/staff goals and objectives). Additional responsibilities include independently coordinating calendared meetings, complex onsite/offsite meetings, leading administrative projects, providing management with status/activity reports. Assisting staff members with the compiling documents for submissions, formatting, and distribution of submissions. Will also be responsible for taking, transcribing, and distributing meeting minutes, project tracking (i.e. budget, database, timelines), as well as demonstrating the ability to interact with outside vendors and various levels of management.

Skills: administrative support experience, comfortable using multiple computer systems, able to shift gears and be comfortable with ambiguity, must be able to recognize priorities and reorganize priorities for staff that they are supporting, proactive in thinking and able identify potential issues, track action items, provide ongoing communication to team to stay on track, look for areas of continuous improvement. MS Outlook, Word, Excel, and PowerPoint in an office setting.

Basic Educational Requirement: High-school diploma or GED

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